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Opportunities will be posted on this page free of charge during the 2017 calendar year for the benefit of our members. This policy will be reviewed at the end of the year and a fee may be instituted at that time. If you would like to post a position here, please email the administrator using the "Contact Us" link to the left. Provide text only (no attachments) not to exceed 1,000 characters and spaces.  You may provide a link to a web page or documents that provide more information if you wish. 



Position Description


Director of Advancement and Admissions

Holy Trinity Catholic High School, Temple, TX




Holy Trinity Catholic High School is a private coeducational Catholic college-preparatory secondary school committed to the fulfillment of the educational ministry of the Church.  We share with the parents, as well as the entire faith community, the obligation to provide each individual with the opportunity to share in the Catholic heritage through a gospel-based education of the highest academic quality. Each student is seen as a gift from God and the future of our Christian community. As stewards of these gifts, we feel it is our obligation to provide sound spiritual formation, as well as moral, academic and physical education of the highest quality.  We have supported these priorities with a full-time campus ministry program, strong moral guidance, a challenging academic curriculum, and a growing extracurricular and physical education program.


Job Summary:   The Director of Advancement and Admissions fulfills the mission of Holy Trinity Catholic High School by planning, guiding, and evaluating the advancement efforts of the school in fundraising, marketing, event planning, grant writing, communication, alumni affairs and public relations.  Additionally, this position will be responsible for the recruitment of students for admission to Holy Trinity Catholic High School.  The Director of Advancement and Admissions has decision making responsibilities within essential job functions, in keeping with school policies.  The position is hired, reports to and evaluated by the principal.


Essential Job Functions

  • Supports and upholds the philosophy of Catholic education and the mission of the school
  • Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
  • Supports and adheres to the Code of Conduct and policies and procedures of the school and Diocese
  • Maintains confidentiality regarding school matters
  • Plans for Board of Trustees' consideration annually at the beginning of the school year the overall development goals and programs in keeping with school needs, the Strategic Plan and budget objectives ("the Development Plan") and implements the Development Plan as approved by the Board of Trustees
  • Director ensures effective work practices in financial accounting and reconciliation, database management,gift recording, donor acknowledgement and stewardship
  • Maintain records on current and prospective donors
  • Collaborates effectively with the principal, Development Committee, school associations, committee chairs and volunteers
  • Plans and implements a comprehensive admission program including admission events, student visits, and orientations for prospective/new families
  • Conducts preregistration for current families
  • Prepares admission material and maintains admission section of the website
  • Initiates the new student cumulative record during the enrollment process
  • Maintains the accuracy of the school’s student/family database and serves as the school resource for questions/training
  • Organizes inquiries and communications with local pastors regarding parishioner eligibility and enrollment
  • Ensures that practices are in compliance with school, Diocesan, city, county and state regulations
  • Communicates effectively with the faculty and staff and keeps them informed of upcoming development activities
  • Demonstrates professionalism in conduct, demeanor, and work habits


Minimal Qualifications:


  • Bachelor’s degree



  • 2 years Advancement or related field preferred



Knowledge, Skills and Abilities:

  • Knowledge of the basic teachings of the Catholic Church
  • Knowledge of a broad range of advancement activities
  • Knowledge of development software
  • Able to communicate effectively both in written and verbal form
  • Able to work well with others in the school community
  • Skill in handling multiple tasks simultaneously
  • Skill in organizing and relating information in an understandable format
  • Skill in job appropriate technology
  • Skill in critical thinking and planning


Working Conditions:

  • Required to work some nights and weekends
  • Required to manage high to moderate levels of stress
  • Required to work a full school day
  • Required to work in standard school and office conditions


Mental/Physical Demands:

  • Required to left or carry moderately heavy items
  • Required to maintain composure and avoid inappropriate displays of anger
  • Required to sit, stand, bend, stoop, reach, grab pull, hear, see and speak on a daily basis
  • Required to perform repetitive physical tasks such as computer keyboarding, writing, and reading
  • Required to work in a variety of locations including those with noise, activity and inclement weather


FLSA Classification:   ___X__ Exempt                                   _____ Non-exempt (hourly)


School Classification:              ___X_   Full-time                    


Employee Certification

All employees must adhere to the diocesan code of conduct and agree to represent the teachings of the Catholic Church when instructing or advising students, families, or other employees.


According to the Department of Labor, Texas is a “work at will” state.  Letters of acknowledgement are not contracts, nor do they bind the employer or the employee to a pre-determined time or guarantee of employment.


By my signature below, I verify that a copy of this document has been provided to me and I have had an opportunity to review it and discuss its contents.  I understand this document does not create or imply any employment contract or agreement, and is meant only to be a guide to me in my regular duties.  I understand that tasks or assignments may be added or removed from the job description by my supervisor at any time, without prior notice.


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Employee Signature                                                                   Date     


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Supervisor Signature